Nowadays, there are many organizations that are moving from an on-premise messaging environment to Office 365. There are many reasons that are responsible for this migration. Office 365 is a web-based version of Microsoft’s Office suite of productivity applications. It is a SaaS solution that consists of various online services such as Exchange Online for email, SharePoint Online for collaboration, Lync Online for unified communication etc.
A comprehensive set of software tools and services are provided by MS Office which allows the user to manage documentation, communication and management tasks. Office 365 is integrated with numerous features which makes it better than Exchange on-premise environment in every way. Therefore, various users are shifting from Exchange on-premise to Office 365. To make the migration process easy for the user, we are going to introduce various methods using which the user can easily migrate from Exchange on-premise to Office 365.
Methods to Migrate from Exchange On-Premise Environment to Office 365
There are various methods using which the user can switch from Exchange On-premise to Office 365. In the section given below, we are going to discuss two most commonly used methods that are Cutover Migration and Hybrid Migration. Moreover, we will also introduce a smart and instant solution using which the user can move from Exchange on-premise to Office 365 in a hassle-free way.
Method 1: Cutover Migration
Cutover migration is one of the simplest migration types which a user can implement to migrate Exchange on-premise to Office 365. The user can migrate all the data including mailboxes, calendars, public folder etc. in one go. This migration type suits best for small and medium-sized enterprises. To move from Exchange on-premise environment to Office 365 using Cutover migration the user has to follow the below mentioned steps:
- Creating a Receiving Point
First, the user needs to create an empty mail-enabled security group in Office 365. For this, the user has to navigate to the Office 365 Admin Centre >> Group >> Create New. A new group will be created.
- Create Migration Endpoint
Now, the user has to link Office 365 to his/her Exchange On-Premise Server. For this, follow the steps given below:
- Go to Exchange Admin Center and then navigate to Recipients
- Then select Migration > New > Migrate to Exchange Online
- Now, you have to select Cutover Migration
- After that, you will be able to see the information related to the migration endpoint
- Grant User Licenses
This step is important for the owners of the migrated mailboxes to get the access to their mail. For this, it is necessary to grant Office 365 licenses to each user.
- Re-route the Domain
Finally, the user has to re-route his/her domain from the Exchange Server to Office 365. Also, he/she has to make sure that all the send and received emails go through the new channel.
Method 2: Hybrid Migration
With Hybrid migration, the user can migrate Exchange on-premise mailboxes to Office 365 without any trouble. In this method, the user does not require to create a new mailbox and import information.
There are some specific requirements to implement the hybrid migration process such as:
- Proper permissions are required for the migration process
- Hybrid deployment between on-premise and Office 365 organizations should be configured
- Mailbox Replication Proxy service is enabled on the on-premise Exchange access servers
The user can migrate Exchange on-premise mailboxes to Office 365 by following the steps given below:
- Endpoint Creation
First, the user needs to create an Exchange migration endpoint. Basically, this endpoint includes the connection setting for the on-premise Exchange Server, which runs the MRS proxy service. The main role of MRS proxy service is to help in executing the remote migrations to and from Exchange Online
- Proxy Service Enabling
In this step, the user has to enable the MRS Proxy Service to on-premise Exchange 2013 client access servers.
- Using EAC to Move Mailboxes
The remote migration wizard is present in the EAC on the Office 365 tab. With the help of the remote migration wizard, the user can easily migrate on-premise user mailboxes into Exchange Online organization.
- Complete Migration Batches Removal
After the completion of the migration of mailboxes from Exchange on-premise to Office 365, the user has to perform the batch removal process. The batch removal is necessary to reduce error possibilities in the situation where the same users are migrated again.
- OWA Re-enabling for Offline Access
OWA is Outlook Web App which is very beneficial. In Outlook, offline access on the Web allows the user to access the mailboxes in a hassle-free way even if there is no network connection. In case, when the user is moving Exchange mailboxes to Exchange Online, then he/she have to reset offline access setting in the browser to use Outlook on the web offline.
Method 3: Quick and Reliable Solution
The user can opt for an automated solution that Exchange 2003 to Office 365 Migration software. With this utility, the user can easily move mailboxes from Exchange on-premise environment to MS Office 365. The software allows the user to migrate multiple mailboxes including all the mailbox data such as emails, contacts, calendars etc. to Office 365. Moreover, no file size limitation is associated with the utility. There is no risk of data loss linked to software, so the user can move from Exchange on-premise to Office 365 in a hassle-free way.
There are various organizations and users, who are shifting from Exchange on-premise environment to Office 365. Thus, in this blog, we have explained various methods using which the user can easily migrate from Exchange on-premise to Office 365. For the instant migration process, the user can opt for a reliable and smart solution that is Exchange to Office 365 Migration tool.